Trafi’s first Data Balance Sheet was published in May 2016 and in future, Data Balance Sheets will be published annually. The purpose of the Data Balance Sheet is to provide a picture of the current state of the processing of data and information management at Trafi.
The Data Balance Sheet and the Data Balance Sheet process define Trafi as a data processing authority. The Data Balance sheet is also a tool Trafi uses to demonstrate its capability to account for its operation and to increase its expertise in information law and right to information.
Trafi’s Data Balance Sheet 2015 contains a description of how information promotes the group strategy of the Ministry of Transport and Communication’s administrative branch and Trafi’s strategic goals.
It also discusses the starting points and the principles of information management from the perspective of the register keeper’s responsibilities related to data protection and data security and the rights of the data subject.
The Data Balance Sheet provides a description of the current state of the data inventory and information management at Trafi. In addition, the utilisation of Trafi’s data is explored through practical examples of how the data can be made use of.
Trafi’s Data Balance Sheet 2016 includes consideration of the changes related to data use in the future and the requirements emerging from these. It also aims to answer these questions. In addition, the Data Balance Sheet states the reason why Trafi has recognised information as the fifth mode of transport alongside traditional modes of transport.
The General Data Protection Regulation and the requirements it sets for Trafi's processing of personal data provides the specific frame for the discussion of the register keeper’s responsibilities and the rights of the data subject.
The Data Balance Sheet also discusses comprehensive management through enterprise architecture. The data inventories have been updated.
The focus in Trafi's 2017 Data Balance Sheet is on digital security and the way in which Trafi, in its capacity as an authority, can ensure that citizens and other actors will continue to trust information as the operating environment is changing. The Data Balance Sheet provides details of the development of Trafi's digital services, ICT and information management solutions and the current state of Trafi's information services and their development.
The document also discusses the concrete measures that Trafi has taken to meet the requirements laid down in the General Data Protection Regulation (GDPR). The changes arising from the Act on Transport Services and the different roles of Trafi are also detailed: there is information about Trafi as a party promoting future transport, an environmental authority and an analyser of transport-related phenomena.
Information flow descriptions and key figures are included in the Data Balance Sheet.