Own vehicle services
 

Own vehicle services

Online vehicle registration

As of 16 November 2015, it has been possible to register a change of owner for a vehicle in Trafi's e-Services, provided that insurance has been taken out on the vehicle in advance. In the online services of insurance companies, it will soon be possible to register a change of owner at the same time as taking out insurance for the vehicle. Please contact your insurance company to confirm availability.

Online registration does not exclude the possibility of registering a vehicle in person. Registration can also be performed as before: at an insurance company or inspection station authorised to enter registrations, or with any other body that is a Trafi registration partner. An increasing number of car dealerships are acquiring authorisation to register a vehicle in connection with taking out insurance.

Electronic certificate replaces notification part of registration certificate

After a vehicle is issued an electronic certificate, i.e. a security code that replaces the registration certificate, no documentation will be needed for registering a change of owner. The seller simply needs to retrieve an electronic certificate for the vehicle in the Trafi online service and deliver the certificate to the buyer. The buyer can then register the vehicle in the online service using the certificate.

An electronic certificate is a six-character ‘PIN code’ that is only issued to the registered owner of a vehicle. An electronic certificate is considered sufficient proof of ownership in registration and may be obtained in the Trafi online service at any time. Once obtained, an electronic certificate will remain valid for 14 days.

 

Check the details of your vehicle

In Trafi's e-Services, you may check free of charge the details of your own vehicles entered in the Vehicular and Driver Data Register maintained by Trafi. In order to access vehicle details, you must be the registered owner or holder of the vehicle. Go to the service by clicking here.

 

Check the vehicle tax details of your vehicle

Vehicle tax must be paid for passenger cars, vans, buses, and lorries that have been entered in the Vehicular and Driver Data Register. The party liable for tax is the registered owner or holder of the vehicle. Using the Trafi online service, you can check free of charge whether the vehicle tax on your vehicle has fallen due or is about to fall due. To check tax information, you will need the car's registration number. Go to the service by clicking here.

A vehicle encumbered with unpaid vehicle tax is under prohibition of use.

More information on vehicle tax is available here.

 

Periodic inspections

Vehicles must be inspected at regular intervals. The purpose of inspections is to ensure that the vehicle is in good condition and safe to drive. Inspections are performed at inspection stations.

You may consult the Trafi online service free of charge to find the next deadline for a periodic inspection for your vehicle. In order to access vehicle details, you must be the registered owner or holder of the vehicle. Go to the service by clicking here.

For more information on periodic inspections and other inspections, please consult an inspection station.

 

Registration certificate

A registration certificate is not automatically issued or mailed when you register a vehicle. You may obtain a copy of the registration certificate from the Trafi online service or from an inspection station carrying out registrations.

Part I is only needed abroad – not in Finland

You will only need to have a hard copy of part I with you if you take the vehicle abroad. You do not need to have a copy of part I with you in the vehicle in Finland, since the police can access the vehicle’s details through their information system.

After a periodic inspection, you will be given an inspection certificate that you must keep in the vehicle while driving it. The inspection certificate details any faults observed in the inspection and specifies the date of the next periodic inspection.

You do not need part II for submitting a registration notification

You do not need part II of the registration certificate for submitting a registration notification. You may submit registration notifications for your own vehicle without a copy of the registration certificate in Trafi's e-Services, in your insurance company’s online service or at an inspection station authorised to enter registrations.

Part II has been replaced with an electronic certificate for the purposes of change of owner. However, it is still possible to register a change of owner using part II. If you are selling your vehicle, please read Selling a used vehicle.

Passing on a registration certificate to customer in Private Service

The new registration certificate is not printed automatically when a registration notification is submitted. As the vehicle owner marked in the register you can obtain the new certificate from a vehicle inspection station should you wish to do so. Part I of the certificate is free-of-charge. If you also wants Part II, the certificate is subject to a fee. Upon reception of the certificate, you must prove your identity.

If you are the holder of the vehicle you are entitled to receiving Part I of the certificate. With the owner's permission (power of attorney), you may also receive Part II. As the owner or holder you can also authorise a third person to handle registration matters within the granted authorisation on your behalf. If you are the owner and want Part II to be handed over to the authorised person, you must state this in the power of attorney.

If you are acting as an agent of a company and wish to receive the entire registration certificate (parts I and II), you must present the company's extract from the trade register, proving your signature authority. If you do not have signature authority, you must present a power of attorney authorising you in the action.

Misplaced or damaged registration certificate

When registering a vehicle, Part II of the registration certificate is no longer necessary for the owner or holder marked in the vehicle register. However, if you wish to register a vehicle using Part II, but it is torn, stained or smudged so that is unreadable, it cannot be accepted for registration purposes.

Private and corporate customers may order a new registration certificate subject to a fee from Trafi's e-Services, if the vehicle has no register entries preventing the order. A new certificate subject to a fee can also be printed to replace a misplaced/damaged registration certificate at a vehicle inspection station authorised to enter registrations.

When ordered from the e-Services, the registration certificate is delivered to the owner by post. The holder of the vehicle can order only the technical section (Part I) of the registration certificate to replace a misplaced or damaged registration certificate, allowing its delivery by post. If the registration certificate has not arrived within 14 days of the order, the orderer can visit a vehicle inspection station within the next seven days to pick up a new certificate free-of-charge.

Old registration certificates and extracts from the register remain valid

The old red-white type of extract from the register was replaced by the harmonised green-toned registration certificate in May 2004 (part I, part II). The registration certificate was revised in November 2007 in connection with the deployment of the new vehicle traffic information system. In the beginning of 2010, the Finnish Vehicle Administration (AKE) formed Finnish Transport Safety Agency (Trafi) together with the Finnish Civil Aviation Authority, Finnish Rail Agency and safety functions of the Finnish Maritime Administration. At that time, the registration certificate was also updated for the Trafi era. All of the above-mentioned registration certificates will continue to remain valid for both the registration of the vehicle and its use in traffic – also abroad.
There is currently no intention in Finland to replace the old extracts from the register or registration certificates with new registration certificates.

Requirements on the registration certificate for compliance with the EU Directive

The registration certificate is based on the EU Directive (1999/37/EU) on the registration documents for vehicles. One of the key ideas of the Directive is to harmonise the appearance and content of vehicle registration documents in EU Member States. This makes it easier to understand the documents in various Member States, promoting the free movement of a vehicle registered in another Member State.

The Directive on the registration documents for vehicles requires that the paper used for the registration certificate must be protected against forgery with at least two security techniques. The Finnish Transport Safety Agency Trafi has chosen a watermark and graphics as the security techniques. The watermark is based on the Agency's logo. The graphics (road element) in the left margin of the forms repeats the word 'Trafi'.

The Directive places certain requirements on the contents of the certificate.

Both parts must contain:

  • the name of the member state issuing the certificate (Suomi) and its international ID (FIN);
  • the name of the competent authority (Transport Safety Agency);
  • the words “Registration Certificate” and the name of the section in question (Part I or Part II) in all EU languages;
  • the words “European Community” in the language(s) of the Member State, i.e., in Finnish and Swedish in Finland's case; and
  • the document number (printed in the bottom right corner of the page).

Key information from the Vehicular and Driver Data Register is printed on the certificate. The Directive defines the mandatory information required on the certificate, preceded by the corresponding harmonised Community codes. Mandatory information for the technical part or part I include type, variant or version (D.2), commercial description (D.3) and type-approval number (K). The above-mentioned information must also be printed on the notification part, or part II, in addition to which the date of the first registration of the vehicle (B) and vehicle category (J) are also included.

 

Decommissioning a vehicle

Decommissioning

You may temporarily remove your vehicle from traffic (decommission it) if you do not need it for a while but intend to use it again later. You may decommission your vehicle online in Trafi's e-Service or your insurance company’s online service. Decommissioning enters into force immediately when you submit the notification, but you are allowed to drive the vehicle until the end of that day, provided that the vehicle has its registration plates attached and a valid insurance policy.

You may decommission your vehicle at an inspection station with registration services or at your insurance company

You may also decommission your vehicle at an inspection station that provides registration services or at your insurance company. You do not need to present part II of the registration certificate to do so. The inspection station personnel will verify your identity and check in the register that you are the owner or holder of the vehicle in question.

Do not hand in the registration plates when decommissioning your vehicle temporarily. In this way, you may later recommission it using the online service and without extra costs for new plates.

How will decommissioning affect payments on the vehicle?

No vehicle tax will be levied on the vehicle for the duration of the decommissioning (except for the date on which the decommissioning was completed). Any tax already paid for the decommissioning period will be paid into your bank account or refunded to you on your next tax demand note (assuming that you have no outstanding payable taxes). You may give your bank account number for refunds under Give us your account number for a rebate. This is a one-off notification; the bank account number will not be stored in the Trafi system. You must identify yourself to log in to the service.

Please note that if you commission a vehicle between two instances of decommissioning, a minimum of 10 euros in vehicle tax, i.e. the minimum amount charged in vehicle tax, is charged for the time you use the vehicle.

How decommissioning will affect your insurance premium depends on the terms and conditions of your insurance policy; check with your insurance company to find out. If you wish to terminate your motor vehicle liability insurance entirely when the vehicle is decommissioned, you must agree on it with your insurance company. Handing in the registration plates will not be sufficient to terminate your insurance.

May I decommission a vehicle if I have already sold it?

If you have sold your vehicle, you may no longer decommission it. Instead, submit a notification of transfer to terminate your liability for vehicle tax and motor insurance premiums for the vehicle.

Using a decommissioned vehicle

A decommissioned vehicle may be used as follows:

  • with a transfer permit
  • with a test place certificate
  • with a vehicle certificate of provisional registration (export registration certificate).

A decommissioned vehicle may be used until the end of the day of decommissioning if the registration plates have not been returned. A decommissioned vehicle may be taken to a pre-booked annual inspection by the straightest route, and from there to be repaired or to storage, if the car has registration plates and its insurance policy has not expired.

Using a decommissioned vehicle under any other circumstances is not allowed. The prohibition of use also applies to vehicles purchased while decommissioned.

Sanctions for misuse of a decommissioned vehicle

A decommissioned vehicle may be used in traffic only under exceptional circumstances.

If a decommissioned vehicle is used in traffic, the police will confiscate the registration plate(s) and registration certificate and issue a fine for a traffic violation.

For vehicles subject to vehicle tax, the vehicle tax is debited for the period of use as residual tax, and an additional tax is levied for the vehicle tax as penalty. The amount of additional tax equals the vehicle tax for 12 months (base tax + tax on driving power) multiplied by five, with a minimum of EUR 1,000. The additional tax is vehicle-specific; using the vehicle in traffic is prohibited if there are outstanding tax payments.

The Finnish Motor Insurers’ Centre charges a payment for the absence of insurance for the period when the vehicle was not covered by insurance.

Decommissioning when transferring a vehicle abroad

A vehicle must be decommissioned when it is taken abroad and will no longer be used in traffic in Finland. A vehicle may be decommissioned in the ordinary manner before being transported abroad.
If the vehicle has been verifiably transported abroad, it may be decommissioned abroad at an inspection site, on the basis of a foreign registration certificate or a decision to release issued by Finnish Customs in which the removal from Finland is verified. The tax period and validity of the motor liability insurance will cease when the vehicle is decommissioned due to being taken abroad.
When a vehicle is taken to another EEA state and registered there, the registration authority of that EEA state should notify Trafi of the vehicle registration. Based on the notification, the vehicle will be marked in the Vehicular and Driver Data Register as being decommissioned due to being taken abroad.
If Trafi does not receive the aforementioned notification, the owner or holder of the vehicle may submit to Trafi a copy of the foreign registration certificate or a decision to release by Finnish Customs in which the removal from Finland is verified. In such a case, Trafi may decommission the vehicle due to it being taken abroad.


Final deregistration

If your vehicle is no longer usable, submit a final deregistration. This will irrevocably terminate your liability for vehicle tax and insurance premiums, and the registration number will expire.

Read more about final deregistration here.

 

Commissioning a vehicle

You may commission your decommissioned vehicle (for use in traffic again) online in Trafi's e-Service or your insurance company’s online service.

Please note that if you commission a vehicle between two instances of decommissioning, a minimum of 10 euros in vehicle tax, i.e. the minimum amount charged in vehicle tax, is charged for the time you use the vehicle.

You may commission your vehicle at an inspection station authorised to enter registrations or with your insurance company

You may commission your vehicle at an inspection station authorised to enter registrations or with your insurance company. You will not necessarily need to produce part II of your registration certificate. The inspection station personnel will verify your identity and check in the register that you are the owner or holder of the vehicle in question. If you returned the registration plates at decommissioning, the vehicle must be commissioned at an inspection station.

May I commission a vehicle in advance?

You may only submit a notification to commission your vehicle before actually operating the vehicle if you do so on the day on which you intend to take it into use. Commissioning once completed is valid indefinitely. It cannot be completed in advance, retroactively or for a fixed period.

Commissioning requirements

Normally, commissioning does not require a registration inspection.

A registration inspection is required in connection with commissioning in the following cases:

  • The vehicle was decommissioned when transferred abroad or to Åland.
  • The vehicle was deregistered because of damage.
  • The vehicle was deregistered before 2 November 2007 (except for motor-powered working vehicles and tractors other than traffic tractors).

In order to be allowed to be used, the vehicle must have a valid annual vehicle inspection certificate. Commissioning may be carried out even if the vehicle does not have a valid annual vehicle inspection certificate, but the vehicle may not be operated until the inspection is passed.

The vehicle may not be commissioned if there are outstanding vehicle tax payments! Please note that it takes 1–3 days before the payment is registered in the database. During this period, you may commission the vehicle only at an inspection station authorised to enter registrations by presenting a receipt of payment.

The towing device of a lorry

The towing device is by default always in use when commissioning a lorry. Notice of non-use of the drawbar must be submitted again when the lorry is commissioned.

Exemption from basic vehicle tax

Decommissioning ends the exemption from the basic vehicle tax. The exemption may be reactivated in connection with commissioning by calling vehicle tax assistance or by sending an e-mail.

 

Notifications on changes in registration details

When any changes occur that affect the registration details of a vehicle that you own or hold, submit a registration notification concerning the change immediately, no later than seven (7) days from the change. Changes requiring notification include change of owner, change of holder and change of vehicle use.

Changes in owner or holder details

As the owner of a vehicle, you may add, delete or amend owner and holder details for your vehicle. As the holder of a vehicle, you may amend details if the owner has given you a certificate or part II for the purpose of amending those details.

You may submit a registration notification using an electronic certificate or the notification part of a valid registration certificate. If your identity as the registered owner or holder of the vehicle can be verified, you may submit the notification without an electronic certificate or the notification part. You may submit the notification in Trafi's e-Service, in your insurance company’s online service, at an inspection station authorised to enter registrations or at the insurance company where the vehicle is insured. This registration notification must be submitted even if the vehicle has been decommissioned.

The term ‘holder’ refers to a natural person or legal entity other than the owner to whom the primary use of the vehicle has been transferred and to whom the vehicle has been assigned for use for a period of more than 30 days. The first holder of the vehicle must be old enough to drive the vehicle in traffic.

If the owner, or owner and first holder of the vehicle is a business enterprise, the actual operator of the vehicle (an individual) must be entered as the holder in the register.

Holder’s notification of transfer to owner

The holder of a vehicle may submit a notification of transfer to owner if he/she has surrendered possession of the vehicle and the vehicle has been returned to the owner, and if the owner fails to submit a notification of removal of holder within seven days after possession has ceased. If the vehicle has several holders, they must all sign the notification.

The notification may be submitted at an inspection station or through the vehicle's insurance provider. The holder’s notification must include

  • the vehicle details
  • the owner's name and address details
  • the date when the right of possession ended and a declaration that the vehicle has been returned to its owner
  • the holder's contact details and signature.

Change in address or name

A private individual does not need to submit a separate registration notification because of change of address, since that information is automatically transferred from the Population Register to the Vehicular and Driver Data Register. You may check your current personal details in Trafi's e-Service.

Companies and corporations do not need to submit a separate registration notification concerning a change of name of their principal unit, because this information is automatically transferred from the Business Information System (YTJ) to the Vehicular and Driver Data Register. However, a company or corporation must submit a notification of change of name in writing if that change concerns a location other than its principal place of business or if the details of the company/corporation are not entered in the Business Information System.

PO Box and poste restante addresses

A PO Box or poste restante address may be entered in the Vehicular and Driver Data Register for private individuals who have no other address or who have a valid security prohibition. Trafi will automatically be notified if the address of a private individual is changed to a PO Box or poste restante address in the Population Information System. For data protection reasons, a private individual with a security prohibition must notify Trafi in writing of a change of address (Finnish Transport Safety Agency, PO Box 320, FI-00101 Helsinki, Finland).

Change of address of the estate of a deceased person

Trafi is not automatically notified of the change of address of the estate of a deceased person. A party to the estate may notify Trafi of the change by phone or by e-mail.

Change in address or name of a company or corporation

Companies and corporations do not need to submit a separate registration notification concerning a change of name of their principal unit, because this information is automatically transferred from the Business Information System (YTJ) to the Vehicular and Driver Data Register. However, a company or corporation must submit a notification of change of name or address in writing if that change concerns a location other than its principal place of business or if the details of the company/corporation are not entered in the Business Information System.

Companies and corporations may submit a notification of a change of address to Trafi using the form 'Change in address of a company/corporation’.

Companies and corporations may submit notifications of changes of name for their locations in Trafi's e-Service using electronic identification or at an inspection station authorised to enter registrations using the form ‘Change in address of a company/corporation’.

Company place of business codes

A company may notify Trafi of separate places of business operating under the same business ID if this is necessary for instance because of invoicing or reporting. This notification should be submitted together with the registration, adding the information of a new location to the Vehicular and Data Register. In the Vehicular and Data Register, the places of business are distinguished by a letter following the business ID. The vehicles operated by the company can then be registered to a specific place of business.

A vehicle tax invoicing agreement must be applied for separately for each place of business. An invoicing address different from the registration details must be entered either so as to apply to all the places of business entered in the Vehicular and Driver Data Register or separately for each place of business if it only applies to one or a few of them.

Further information about the invoicing agreement is available here.

Change in insurance details

As the owner or holder of a vehicle, you may change insurance providers or change the name of the policyholder at any time during your vehicle's insurance period. If you wish to do so, contact your insurance company and make a new insurance contract. The new insurance details will be automatically submitted by the insurance company electronically to the Vehicular and Driver Data Register, so you do not need to submit any information to Trafi.

Change in use

As the owner or holder of a vehicle, you may change the use of the vehicle to ‘private’, ‘subject to licence’, ‘school vehicle’, ‘rent without a driver’ or ‘sales warehouse’ (group motor liability insurance). You may submit a notification to this effect at an inspection station or your insurance company using part II of the registration certificate or if you are verifiably identified as the owner or holder of the vehicle.

A change of use may require an alteration inspection. For instance, a car registered for private use must be given an alteration inspection before being used for transport subject to licence.
A change in use of a vehicle under group motor liability insurance requires a new motor liability insurance policy to be taken out on the vehicle.

For more information, consult an inspection station.

Alteration inspection

A vehicle must be subjected to an alteration inspection if its structure or purpose of use is substantially changed. Adding or removing accessories may also require an alteration inspection.

Common changes that require an alteration inspection include the following:

  • change in vehicle class or group
  • engine replacement or alteration
  • chassis kit installation
  • changing the measurements and weights of the vehicle
  • using the vehicle for driver instruction
  • declaring the vehicle an antique vehicle

For more information on alteration inspections, consult an inspection station.

Notification and cancellation of person in charge of use

If a company-owned vehicle does not have a registered holder, the company must submit a notification of the person in charge of its use to the Vehicular and Driver Data Register. The person in charge of use must be an adult resident in Finland who has knowledge of the people driving the vehicle or is the principal operator of the vehicle without being its owner or holder. The person in charge of use must have at least a category B right to drive.

Which changes do not require a notification?

You do not need to submit a registration notification on the following changes in registered details:

  • change in a person’s name, address or home municipality
  • change in the name or address of the principal place of business of a company
  • a person’s death
  • changes to the structure or accessories of a vehicle approved in an alteration inspection or coupling inspection
  • changes to the structure or accessories of a vehicle that do not require an alteration inspection
 

Correcting registration details

The data contained in registration notifications as well as the entries in the Vehicular and Driver Data Register must be correct. Trafi is authorised by law to correct false register entries, if it can be verified that they are indeed false or incorrect.

If, in your opinion, certain registration details concerning your vehicle are incorrect, you may request Trafi to correct them. You should explain in the request why a specific entry is incorrect, e.g. why the date of transfer of ownership is wrong. Enclose documents that prove you are right, such as deeds of transfer or bank transfer statements.

If the correction of the registration details affects another party, such as the former owner or holder, the request should be signed by both of you. You may also submit separate requests.

You may send the request for correction of registration details

  • by e-mail to (a simple e-mail message will do or separate e-mail requests from both the affected parties) or
  • by mail to the Finnish Transport Safety Agency, P.O. Box 320, FIN-00101 Helsinki.

Please add your own contact details (phone number, e-mail address) in case Trafi needs to contact you for additional information.

 

Veteran vehicle registration

A vehicle that has been manufactured more than thirty years ago and that has been properly retained in its original condition, or properly renovated, can be registered as a veteran vehicle at the registration or alteration inspection. A statement on a vehicle being eligible for the status of a veteran vehicle is issued by a nation-wide registered veteran vehicle organisation.

For more information on the verification of a veteran vehicle (registration or alteration inspection), please contact an inspection site.

Veteran vehicle statements and additional information on veteran vehicles are available at veteran vehicle organisations, such as the Veteran Car Club of Finland, the Finnish Hot Rod Association or Autohistoriallinen Seura ry.

From registered vehicle to veteran vehicle

If the vehicle for which a veteran vehicle registration is applied has already been registered, an alteration inspection must be performed. In addition to the registration certificate, a veteran vehicle statement must be presented at the inspection.

From non-registered vehicle to veteran vehicle

If the vehicle for which a veteran vehicle registration is applied is not registered, a registration inspection must be performed. A veteran vehicle statement must be presented at the inspection.

After the successful registration inspection, the customer must present the following documents at registration:

  • Registration inspection certificate (verifying that the vehicle has been approved as a veteran vehicle at the registration inspection)
  • Ownership report
  • Motor liability insurance policy
  • If the vehicle is a veteran vehicle imported from abroad and subject to vehicle tax, Tax Administration registration permit is required (submitted electronically to the Vehicular and Driver Data Register). The owner of the car entered in the register will be the party specified by the Tax Administration that is liable to pay the car tax.

As a general rule, the ownership report of a vehicle must record an uninterrupted chain of owners starting from the last owner entered in the register. The owner of an imported museum car entered in the register will be the party specified by Tax Administration that is liable to pay the car tax. Documentation on right of ownership, detailing ownership from the last foreign owner onwards, is required for a museum car exempt from car tax.

Finnish Tax Administration serves as the vehicle taxation authority for all taxes levied prior to the first-time registration. For more information on vehicle imports and vehicle taxation, please contact Finnish Tax Administration.

A black-based veteran vehicle registration plate can be issued for a veteran vehicle or veteran motorcycle.

 

Services

Electronic services

Vehicle data services (private customers)

Vehicle data services (organisations)

Deed of transfer (pdf, in Finnish and in Swedish)

Holder's notification of transfer fo owner (pdf, in Finnish and in Swedish)

Change in address of a company/corporation (pdf, in Finnish and in Swedish)

Notice of the towing device of a lorry for vehicle taxation 

 

Contact information

Advice on registration and registration plates
Phone: +358 29 534 5100
(local network charge/mobile call charge)
E-mail: asiakaspalvelu (at) trafi.fi

Vehicle tax advice
Phone +358 29 534 5125
(local network charge/mobile call charge)
E-mail: verotus (at) trafi.fi

Advice on test plate certificates, transfer permits, export and diplomat registration
Switchboard
Phone: +358 29 534 5000
(local network charge/mobile call charge)

 
 
 

 

Page updated 08/21/2017